Managing a business is a job full of the nitty-gritty. In that, the access, segregation, and organisation of the huge bulk of textual data is in itself another task.
The Overview of CMS, which means Content Management System, that we are discussing in this blog, will help target and defuse this challenging aspect for businesses. CMS favours a better workflow and content management for videos, files, websites, and so on.
Let us read more to understand the concepts of this application.
- Learn the Meaning of CMS and Understand Its Various Types.
- Know the Features of CMS.
- Understand How CMS Works and How It is Used.
- Know How to Choose the Right CMS for Your Website.
Overview of Content Management System
The Content Management System is a software application for integrating and managing the digital content of a database, granting users to create, edit, and handle the content of a database in systematic templates like audio, videos, photos, maps, or a website.
It helps to build and manage all the visible content of a website without any need to have any knowledge of the programming language codes.
Hereby the predesigned content management templates allow users of the CMS system to focus on core tasks, like content creation and design, rather than coding the same templates repeatedly.
The Best 8 Examples of CMS Tools
- WordPress: It is an open-source and free application that powers websites to manage content.
- Drupal: It is an open-source multichannel publishing platform with sophisticated features.
- Joomla: Open source CMS, with added built-in advanced functions like multilingual, members’ content management, and so on.
- Wix: It is the most famous website-building design-driven platform with part CMS features.
- Squarespace: It is a customisable app with built-in templates and drag-and-drop features to build and host websites.
- Magento- Adobe Commerce: It is an open-source e-commerce platform that helps manage content for B2B and B2C businesses.
- Webflow: A free CMS for editors, designers, and developers.
- Sitecore: A CMS tool empowered with Data Science to help businesses make better decisions.
The CMS development is built of two major components of the CMS system; they are:
- Content Management Application (CMA): The application part which allows content framing, editing, and management.
- Content Delivery Application (CDA): It is like the postman part where the postman segregates the letters according to various categories and delivers them to a particular location. CDA also stores, organise and deliver the content on your website to make it visible to the viewers.
Types of CMS
5 Major Types of CMS Systems are as follows:
1. CCMS – Component Content Management System
It organises content at a micro-level of words, phrases, paragraphs, images, and videos as “components”, while standard CMS manages the content on a page-by-page basis. The components, once stored, can be reused to publish across multiple platforms like mobile, print, etc. CCMS also enhances team collaboration efforts.
2. DMS – Document Management System
In an effort to save paper, the document management system manages, stores, and tracks documents in cloud-based databases. It offers hassle-free automated, and secured solutions to handle documents remotely.
3. ECMS – Enterprise Content Management System
It manages the organisation’s documentation with confidentiality and efficiency, ensuring the secured content transfer to the targeted consumer.
4. WCMS – Website Content Management System
Ensures the content of websites can be administered and managed with efficiency, quality, and ease without any prior knowledge of programming languages. WCMS exclusively deals with web content only.
5. DAMS – Digital Asset Management System
It helps the contributors to add, store, organise, and share digital content, stored in audio, video, docs, and many more formats in a centralised cloud library.
Features of CMS
Although CMS holds a number of features, the most important among them are:
- Content Creation: Allowing users to easily develop, format, and organise content.
- Consistency: Supports consistency of content management and access to all users.
- Content Publishing: Systematises and publishes the content online as per the planned schedule.
- Workflow Management: Allows access to content platforms as per assigned roles to editors, authors, designers, and admins.
- Collaboration: Allows access to multiple users to login, schedule, and contribute to content publishing.
- Accessibility: As it is typically website content management based, it is accessible from any location, remote or urban, to a large-scale user base at the same time.
- Easy to Use: Contributors of the content need not learn HTML, SQL, or CSS programming languages to use these CMS tools. Any non-technical user who can handle texts, images, graphics, etc., can easily use and publish on CMS platforms.
How does CMS Work and How It is Used?
Let us understand how the CMS Platforms work by referring to WordPress CMS Interface.
A Content writer or digital marketer can follow these steps to use WordPress for publishing a blog:
- Open a WordPress account and use these login credentials to access its dashboard.
- Go to its Posts feature and copy-paste all the SEO-optimised content in its templates as per the H1, H2, and H3 headings.
- You can interlink the content and attach images, gifs, videos, maps, graphs, quizzes, and many more to the content.
- The feature of creating podcasts, scheduling the posts, managing access to the content to public or limited authorities, and so on, is also available in the dashboard.
How to Choose the Right CMS for Your Website?
In order to choose the best CMS apps, one must take into account the following aspects:
- Research on Targets Users: Understand with deep holistic research on the target consumers like editors, creators, clients, publishers, public, and so on, of your content and websites, the mission of the company, and the content in the competitor market.
- Enlist the Business Requirements: Record the general and specific needs and problems of your business in order to aim for the right CMS software.
- If Infinite Budget Allocation: If unlimited financial resources, then advanced CMS tools and softwares with solutions to complex tasks are available that ease the life of contributors to the website management.
- If Limitations on Budget: If you need to accommodate the domain and website hosting costs also in website management accounts, then standard CMS software can be used to handle all the major content management tasks.
- As-per Business Operations: Use specific CMS platforms if the company needs to use multiple videos, texts, or products every day or change the price or fee of the products and services many times a day,
- Technology It is Built Upon: Ensure that the technical architecture of the CMS platform is apt for the requirements of your business so that you can conveniently customise the templates as per your planned marketing strategies. PHP CMS, .NET CMS, or server-side Java script CMS are the common CMS programming languages.
- Integration with Other SaaS Tools: Certain CMS platforms are used that allow integration of CMS tools with other already in-use applications of CRM, ERP, and Web Analytics
- User-friendly CMS Platform: Get a user-friendly software, as most of the editors or publishers have a non-technical background and lack knowledge of programming languages. For more advanced templates, use a headless CMS as an alternative.
- Decide the Success Parameters: Use web analytics and website testing tools to decide whether the webpage or website content is successful.
- SEO-Optimised CMS Content Development: To get top search appearance in search engine pages, it is important that the CMS integrates on-page SEO optimisation plugins and structures for tags, URLs, alt tags, interlinks, and backlinks.
Managing the whole bulk of content has been made easier and more efficient for businesses with the help of CMS.
Most of the best CMS application platforms are open-source and free. You can access more advanced features as well at premium rates.
Take a demo and make the best use of these applications per your requirements and business goals.
Frequently Asked Questions (FAQs)
What does a CMS do?
The Content Management System application integrates and manages the digital content of a database, allowing the users to create, edit, and handle the content of a database in systematic templates like audio, videos, photos, maps, or a website.
What is an example of a CMS?
The best example of a CMS is WordPress CMS. It is an open-source cloud-based application, where you can manage the bulk of content very conveniently for your website.
What is a CMS and why is it important?
CMS is a software application that helps to create and manage all the visible content of a website.
It is important because the predesigned content management templates allow users to focus on core tasks, like content creation and design, rather than coding the same templates repeatedly.
What is the most common type of CMS?
Component Content Management System and Website Content Management System are the most common types of CMS.